EXPORTS FAQ
What documents do you require to produce a UK C of O (certified only)
In order for us to produce a UK C of O (certified only) we will require a copy of the commercial invoice (proforma invoices aren’t permitted), the invoice should include the consignor and consignee details, the number of pieces i.e. cartons, boxes, pallets etc, the method of transport and a general description of the goods.
If the goods have been manufactured outside the United Kingdom then proof of origin documentation is required. Valid forms of proof of origin documents are as follows: A purchase invoice, a certificate of conformity or a certificate of compliance, from whoever the consignor purchased the goods from. The items on any of these documents must be clearly identifiable against the shippers own commercial invoice.
What documents do you require to produce a UK C of O and Invoice (certified only)
In order for us to produce a UK C of O and Invoice (certified only) we will require a copy of the commercial invoice (proforma invoices aren’t permitted), the invoice should include the number of pieces i.e. cartons, boxes, pallets etc, the method of transport and a general description of the goods.
If the goods have been manufactured outside the United Kingdom, then proof of origin documentation is required. Valid forms of proof of origin documents are as follows: A purchase invoice, a certificate of conformity or a certificate of compliance, from whoever the consignor purchased the goods from. The items on any of these documents must be clearly identifiable against the shippers own commercial invoice.
Along with the information mentioned above, if you are sending the original commercial invoice to us then this must clearly signed in blue pen by a member of the Consignor’s staff. If the invoice is unsigned, then this will be countersigned by a member of staff at CDN.
What documents do you require to produce a Invoice (certified only)
In order to produce an invoice certified only, we will require an unsigned copy of the commercial invoice via email, that will then be countersigned by member of the EC Department.
If you would like to arrange the certificate of the shippers original commercial invoice, then please ensure that it’s been signed in blue pen and is on their company letter headed paper. Also please ensure that a copy of any email / instruction sheet accompanies the original invoice that is being sent to our address:
CDN Consular Services, Heritage House, Church Road, Egham, Surrey, TW20 9QD (FAO: EC DEPARTMENT)
What documentation do you require to produce an EUR1?
In order for us to produce an EUR1 we will require a copy of the commercial invoice (proforma invoices aren’t permitted), the invoice should include the number of pieces i.e. cartons, boxes, pallets etc, the method of transport and a general description of the goods.
If the EUR1 is being issued after the consignment has already been exported ex the United Kingdom then a copy of the Airway Bill showing the flights departure date or a Bill of lading that clearly show the shipped-on board date must be provided along with the previously mentioned documentation above.
What is the cost for processing UK certified documentation?
Depending on the number of documents that require certification and you chosen return method for your documents, please contact a member of the EC Department, who will quote you for any work that you want us to undertake on your behalf.
How do I know if I require UK Commerce certified documentation?
The minimum requirement for most Arab destinations is an Arab C of O and Invoice Certified and Legalized (except for Saudi Arabia which even if Arab Documentation is required is always an Arab C of O and invoice certified only by the Arab British Chamber of Commerce.
You’re permitted to apply for UK documentation even for Arab destinations, but we would always advise speaking to whoever arranges your Customs clearance in the relevant country / countries prior to making your applicant with us, just so that they are able to confirm to you what documentation they are currently able to clear your goods on, as the minimum requirements change continuously.
How long are UK completed certified documents valid for?
Any completed UK certified documentation that we have issued for you is valid for 1 x year from the date that the certification has taken place.
I need CDN to make a change to the documents that were issued, what do I do? The documents that you issued, have been lost / misplaced. What do I do?
In the circumstance that you require us to make an amendment to the documents that we issued for you, please return the original documents to us along with the amendment(s) that you require us to make. Although please be advised that we are unable to make amendments to the consignor or consignee address. We are also unable to make any amendments to the country-of-origin box. In the instance that you require any of those amendments, please apply for a new set of documentation under a new billing reference.
In the unfortunate circumstance that the documents that we issued for you have been lost / misplaced, please send us a copy of the completed documents that we issued for you along with a signed colour copy of the commercial invoice that was previously used, we will also require a new billing from yourselves as we will have to re-issue a new set of documents for you.